Approved Revisions to Wedding Times & Architectural Guidelines

Following the Board Meeting on January 29, 2026, the revised Event Times and Architectural Guidelines have been officially approved. The final versions of both documents are attached.

Thank you for your attention and continued support. Please reach out if you have any questions regarding these updates.

The documents will also be available on the portal shortly for your convenience

Tree Trimming Update

V&A Tree Services has been contracted to complete the remaining common area tree trimming and should be done this week.

President’s Day Holiday – Island Staff & Contractor Schedule

Please remind your contractors that Monday, February 16th is a federal holiday (President’s Day). Workers will not be permitted to work on the Island that day and should plan to work Tuesday through Friday instead next week.

Action’s Community Care is available for accounting questions or work order requests by phone at (949) 450-0202 or via email at communitycare@actionlife.com.

For after-hours requests or emergencies, please contact Action Property Management at (949) 450-0202.

Island Staff Schedules:

• The Janitorial Crew will observe the President’s Day holiday on Monday, February 16th. Trash pickup will resume on Tuesday and Friday next week.
• Bemus will also be on-site Tuesday through Friday.
• RSC Kevin Miser will also be on the Island Tuesday through Friday.

Fireline Project – Moves Forward

The Fireline ballot opening was held on January 23.
Of the 21 ballots received, 18 were valid and counted, with 11 in favor and 7 opposed. Fireline has been approved. The Board will determine next steps following the upcoming meeting to review the new design
plan.

Garage Spalling

Management is currently soliciting proposals to repair the garage spalling and ensuring that the proposals received are comparable to the scope of work.

Cutting Garden

Shareholders and your family are welcome to pick flowers for personal use, but please share clippings across the gardens so everyone can enjoy a variety of blooms. Limit the quantity taken at one time.

Cutting Garden Locations:

• North Tip: Rose Garden by the tennis courts
• South Tip: Two planters near the southwest seawall

Here are the latest updates and reminders for our community:

1. Fireline Ballot Meeting
A meeting regarding the Fireline ballot voting and ballot opening will be held on Friday, January 23rd at 9:00 AM via Zoom. Residents are encouraged to log in promptly. The zoom meeting information will be provided by email or on your Resident Portal.

2. Boat Information Updates
If you have a boat on your Bay Island dock and your information has changed since last year, please complete the required form and provide the current registration. If your information has not changed or you do not have a boat, no action is needed. All updates are due Monday, February 2nd, 2026. Please email changes to bayisland@actionlife.com

3. Garage Electrical Work
An electrician will be working in the garage on the on 1/9/26 and 1/10/26. Please use caution in these areas.

4. Holiday Light Removal & Palm Tree Repair

• Holiday lights in the common areas are being removed. If lights were installed on your lot by Kast Lighting, please schedule removal directly.
• Repairs to a common-area palm tree system will take place tomorrow morning. The work was delayed due to unforeseen circumstances.

5. Handcart and Contractor Cart Feedback
Residents are invited to provide feedback on the use of handcarts and contractor carts. This includes a vote on whether contractors may use the Island handcarts in the future. Your input will guide Board discussions in the upcoming January meeting. Please reference the recent email for the survey link.

Thank you for helping keep Bay Island safe, organized, and enjoyable for all residents!

The next Board meeting is scheduled for May 16th, 2024 at 9:30AM. Please log into your Resident Portal Account for access to the Zoom information to connect. A copy of the agenda is also available online. Please contact the Resident Coordinator with any issues connecting.

The next Board meeting is scheduled for March 21st, 2024 at 9:30AM. Please log into your Resident Portal Account for access to the Zoom information to connect. A copy of the agenda is also available online. Please contact the Resident Coordinator with any issues connecting.